A pay out can be done by any employee or manager with the 'pay outs' user/job permission. You can do a payout under the Manager Activities section, or from the cash drawer itself after clicking it under Cash Management.
After entering a Pay Out, the following information will be printed on the receipt:
- Date and time
- Employee or user name
- Reason for pay out
- Comment (if applicable)
- Cash drawer that the pay out was taken from
- Total amount of pay out
Pay out reasons can be customized in the back-end, under the Other Setup section.
When you set up the items you can click +Add to add the name, whether or not it is active, and a basic description.
The permission for controlling access to conduct Pay Outs is located in Manager Permissions.
You can also set up each pay out reason to go to specific GL Accounts. See the Accounting Report set up page.
A Pay Out breakdown can be configured to appear on your end of day Z-Report. This breakdown will show an itemized list and amount of each pay out that was issued.
Using Pay Out Reasons
From the main menu, any user who has the Pay Out permission will see the Pay Out option under Cash Management.
When a user selects Pay Out, they can then choose the cash drawer from which the cash was taken and the reason for the Pay Out.
The user will not have access to any drawers that are assigned to any other users. They can also select to Pay Out from the House.
Note: This will not open the cash drawer. The cash drawer must be opened using No Sale to remove the cash.
Pay Outs can also be conducted by navigating to Cash Drawers under Manager Activities. By selecting Cash Out, the Pay Out option will appear - though it will not require the employee to select a payout reason.
Note: Conducting a Pay Out through Cash Drawers will pop open the cash drawer.
NEW! In Toast 2.16 (available 7/10/17), Pay Outs that have been reversed will print a chit. From the Cash Drawers section on your device's dashboard, choose the cash drawer from which the Pay Out was taken. Select the Pay Out that should be reversed and a prompt will appear to Undo the Pay Out and a chit will be printed at the receipt printer.