Navigate to Employees under the Labor section.
Select + Add User and there are three options available from the dropdown menu:
Invite New User - Send the employee an invitation via email. The user will be able to log in to backend (toasttab.com) and asked to enter their user information and will be assigned the job and permissions specified by who assigned them.
Create New User - Create the account profile manually by selecting an email and password combination to login, their numerical passcode, job assignment, salary, and user permissions.* Option to add photo, employee ID and phone number on this page as well.
Quick Add Users - Simple and fast; enter their email, name, POS access permissions, job, and passcode. The employee will need to set their password themselves if they intend to use the backend or view reports.
*Assuming you have the necessary permissions to edit employees user permissions and jobs & wages.
You can safely delete the employee by going to Labor > Employees. Click the red "Delete" button. This will not delete historical data, but it will safely remove their access to the system going forward.
To restore historical access, please contact a Toast support agent who can follow the procedure below to restore deleted employees.
Toast Internal Users:
Simply select "undelete" from the Deleted Employees under Labor > Employees.